Job Analysis and its importance

Job Analysis and its Importance

“Job analysis deals with the anatomy of the job…..This is the complete study of the job embodying every known and determinable factor, including the duties and responsibilities involved in its performance; the conditions under which performance is carried on; the nature of the task; the qualifications required in the worker; and the conditions of employment such as pay, hours, opportunities and privileges.”Harry L. Wylie


What is job analysis?
First step of the recruitment process is carry out job analysis Job analysis is the in-depth investigation of the job duties and knowledge, skills, abilities, and personal characteristics essential to fulfill a certain job position available. Job evaluation involves two secretive documents, namely, Job description and personal specification.

Job analysis Process



Job Description.
A job description or JD is a written document that describes the overall responsibilities. It may also specify the functionary to whom the position reviews, specifications which include the qualifications or competencies wanted by the individual inside the activity, data about the device, equipment ,work aids used, running situations, physical demands, and salaries.
Personal Specification
Personal Specification is a written document that describes challenges that an occupation up-and-comer must have to achieve and to reduce the errors of a position offered by an organization. This documents which describes the person’s skills and education requirement for the position.


Job Description
Job Specification
Job Title
Education
Location
Qualification
Summary of duty
Experience
Responsibility
Training
Working Conditions
Personalities
Authority
Skills and abilities

Importance of carrying out job analysis are:
·         Carrying out a job analysis provides valuable job related information such as job duties and responsibilities, risks and hazards involved with the job, skills and abilities needed in order to perform the job, etc…
·         Job analysis helps the HR managers in identifying who is the right employee to successfully employ a specific job.
·         Job analysis assists managers in comparing the desired output with the actual output of the employees and conduct effective performance appraisals
·         Job analysis assists in identifying employee training and development needs
·         Job analysis assists managers in deciding the suitable compensation packages and other allowances and benefits for a specific job position.

Disadvantages of carrying out job analysis are:
·         Job analysis process is time consuming
·         It includes a lot of human effort.
·         Involves personal business.
·         If job analysis is not done in the correct manner, it will cost wastage for the company.
·         Mental abilities such as emotional characteristics, knowledge and intellect cannot be directly evaluated

References
SLIATE study Pack
Boxall P , Purcell J, 2003. Strategy and human resource management. In: New York: Palgrave Macmillan
Donaldson, C., 2004. Main Roads W A: dynamic HR HR Magazine. [Online] Available at: http://www.humanresourcemagazine.com.au/articles/B0/01FD
Office Organization and Management Harry L. Wylie 1957

Comments

  1. Sajith AbeyrathneNovember 9, 2019 at 6:57 AM

    Well done. Clearly explained the topic.

    ReplyDelete
  2. Chathurika RathnayakeNovember 10, 2019 at 2:06 AM

    Well explained

    ReplyDelete
  3. Mahesh SeelarathnaNovember 10, 2019 at 5:09 PM

    Important topic with good explanations

    ReplyDelete
  4. Sandeep WarakagodaNovember 12, 2019 at 8:08 AM

    Good job Kavishka! Well Explained!

    ReplyDelete
  5. Sameera Madhawa Thalakotune November 30, 2019 at 9:57 PM

    Thanks so much, this is perfect! So much detailed information! good work kavishka

    ReplyDelete
  6. Razi JalaldeenDecember 10, 2019 at 3:25 AM

    Please follow the Harvard reference and citation style.

    ReplyDelete
  7. Yohan RatnayakeJanuary 9, 2020 at 11:53 PM

    This session provides a brief description of job analysis, job description, job specification which an employee has, while working in the organization

    ReplyDelete
  8. Thilina RajapakseJanuary 11, 2020 at 12:38 AM

    Job Analysis plays an important role in recruitment and selection, job evaluation, job designing in the organisation.well explained.

    ReplyDelete
  9. Dr Amila Shashanka RatnayakeJanuary 14, 2020 at 10:12 PM

    Interesting blog about the job analysis. Please stick to th format expected.

    ReplyDelete

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